The rota would ensure that your business runs smoothly, with the right number of qualified staff in the right place at the right time.Pretty much every manager would jump at the chance to cut rota admin to just a few minutes a week.
It rarely adds any value to the business (that is, beyond preventing staffing disasters!), unlike other tasks such as training, recruitment, or marketing.
You’ve got plenty of tasks on your plate and rota planning is one of the least productive. In busy retail stores and restaurants, planning a staff rota can take hours each week - and that’s not even accounting for any last-minute adjustments. So, what are the characteristics of an ideal rota from a manager’s perspective? If you manage the rota at your business, you’ll know that it’s not quite as easy as that. Simply put, a staff rota should ensure that the correct number of staff with the required skills are working at the right time, subject to labour budget constraints. We know that many small businesses find it hard to schedule staff quickly and efficiently - that’s why we assembled this guide.
BEST SPREADSHEETS FOR EMPLOYEE SCHEDULING HOW TO
Common scheduling problems and how to resolve them.How to use data from your rota to improve your business and make decisions.Tricks for speeding up the rota building process.The various rota building tools available to managers.The characteristics of an effective staff rota.That’s what our complete employee scheduling guide will help you achieve. With some adjustments to your rota planning processes, you can cut your weekly rota planning time by two-thirds. It shouldn’t be an admin task that you dread. Rota building doesn’t have to be time consuming. It’s little wonder that managers hate building rotas. In fact, the average rota takes over five hours a week to plan and manage - that’s more than 11 days each year. The increasing popularity of flexitime and other flexible working arrangements means that staff schedules are becoming more important in traditional office environments, too.ĭespite this ever-present and growing need for employee schedules, many companies still struggle with rota planning and management. When you rely on part-time or hourly staff to run your business, rota planning becomes perhaps the most important admin task there is. Now it’s essential for you to track hours worked during each pay period to make sure staff are being paid correctly. While that sounds straightforward enough, even employing a single hourly worker starts to complicate matters. Sure, it’s easy enough to plan a staff rota if all your employees work nine-to-five, Monday to Friday - but you still need to cater for leave requests and holiday management. You’ve got better things to do than build your staff rota - but there’s no avoiding it! The complete guide How to plan a staff rota and schedule employees Introduction